STUDENT DECLARATION
• I declare that all information provided in this application is accurate and complete and that SHIC may refuse my application or cancel my enrolment if any information is found to be incorrect or misleading.
• I understand that by completing this application, I am giving written consent to SHIC to independently verify the information supplied by me in this form and request further documents as required
• I declare that I am a Genuine Temporary Entrant and a Genuine Student. Please refer to the Department of Home Affairs website for details:
https://immi.homeaffairs.gov.au
• I acknowledge that the information provided in the application is complete and correct.
• I agree to undertake a testing requirement prior to any course entry, if deemed necessary by SHIC, and adhere to any other pre requisite identified above.
• I confirm that the information supplied in this form in relation to my study plan is true and accurate. I understand that any changes to my study plan may be considered detrimental.
• I confirm that I have received and read a copy of SHIC’s Student handbook available on www.shic.vic.edu.au and fully understand the requirements of the course and all policies and procedures.
• I consent to Department of Home Affairs providing SHIC with any information about my visa status from the time of my application to the time of my departure from Australia
• I am 18 years old or over.
• I agree to bring the original documents to my orientation day for verification.
Fee: A Registration fee of $500.00 is required to process this application.
Please note that application without payment will not be assessed but returned to the sender. Arrangement for the payment of tuition fees will be included in the Enrolment Agreement which will be issued once your application has been assessed.
I understand that SHIC has the right to reject my application prior to issuing an ‘Enrolment Agreement’ and that this application fee is non – refundable.
PRIVACY NOTICE
Why we collect your personal information
As a registered training organisation (RTO), SHIC collect your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us.
We are required to collect the information on this form, and as such cannot enrol you as a student if this form is incomplete.
How we use your personal information
We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.
How we disclose your personal information
We are required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector.
We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.
How the NCVER and other bodies handle your personal information
The NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.
The NCVER is authorised to disclose information to the Australian Government Department of Education, Skills and Employment (DESE), Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies, including to enable:
· administration of VET, including program administration, regulation, monitoring and evaluation
· facilitation of statistics and research relating to education, including surveys and data linkage
· understanding how the VET market operates, for policy, workforce planning and consumer information.
The NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf.
The NCVER does not intend to disclose your personal information to any overseas recipients.
For more information about how the NCVER will handle your personal information please refer to the NCVER’s Privacy Policy at www.ncver.edu.au/privacy
If you would like to seek access to or correct your information, in the first instance, please contact your RTO using the contact details listed below.
DESE is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil specified functions and activities. For more information about how the DESE will handle your personal information, please refer to the DESE VET Privacy Notice at https://www.dese.gov.au/national-vet-data/vet-privacy-notice
International Student Information
SHIC is required to collect personal information and information about course enrolment and course progress for all international students which may be shared with the Australian Government including the Department of Education, Skills and Employment and the Department of Home Affairs as well as the Tuition Protection Service as relevant for the purposes of:
· promoting compliance with the ESOS Act and the National Code
· assisting with the regulation of providers
· promoting compliance with the conditions of a particular student visa or visas, or of student visas generally
· or facilitating the monitoring and control of immigration.
Surveys
You may receive a student survey which may be run by a government department or an NCVER employee, agent, third-party contractor or another authorised agency. Please note you may opt out of this surveys at the time of being contacted.
You may also be contacted by or on behalf of our regulatory body, the Australian Quality Skills Authority (ASQA) in relation to a survey about the training and assessment services that you have been provided with.
These survey responses do not belong to SHIC and are separate to any surveys that SHIC asks you to complete which are to contribute to improving the courses and services it provides.
Contact information
At any time, you may contact SHIC to:
· request access to your personal information
· correct your personal information
· make a complaint about how your personal information has been handled
· ask a question about this Privacy Notice
VICTORIAN GOVERNMENT VET STUDENT ENROLMENT PRIVACY NOTICE
The Victorian Government, through the Department of Education and Training (the Department), develops, monitors and funds vocational education and training (VET) in Victoria. The Victorian Government is committed to ensuring that Victorians have access to appropriate and relevant VET services. Any personal information collected by the Department for VET purposes is protected in accordance with the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic).
COLLECTION OF YOUR DATA
SHIC is required to provide the Department with student and training activity data. This includes personal information collected in the SHIC enrolment form and unique identifiers such as the Victorian Student Number (VSN) and the Commonwealth’s Unique Student Identifier (USI).
SHIC provides data to the Department in accordance with the Victorian VET Student Statistical Collection Guidelines, available at http://www.education.vic.gov.au/training/providers/rto/Pages/datacollection.aspx.
USE OF YOUR DATA
The Department uses student and training data, including personal information, for a range of VET purposes including administration, monitoring and planning, including interaction between the Department and Student where appropriate.
The data may also be subjected to data analytics, which seek to determine the likelihood of certain events occurring (such as program or subject completion), which may be relevant to the services provided to the student.
DISCLOSURE OF YOUR DATA
As necessary and where lawful, the Department may disclose VET data, including personal information, to its contractors, other government agencies, professional bodies and/or other organisations for VET-related purposes. In particular, this includes disclosure of VET student and training data to the Commonwealth and the National Centre for Vocational Education Research (NCVER).
LEGAL AND REGULATORY
The Department’s collection and handling of enrolment data and VSNs is authorised under the Education and Training Reform Act 2006 (Vic). The Department is also authorised to collect and handle USIs in accordance with the Student Identifiers Act 2014 (Cth) and the Student Identifiers Regulation 2014 (Cth).
SURVEY PARTICIPATION
You may be contacted to participate in a survey conducted by NCVER, or a Department-endorsed project, audit or review relating to your training. If you participate you may choose to keep your responses confidential. This provides valuable feedback on the delivery of VET programs in Victoria.
Please note you may opt out of the NCVER survey at the time of being contacted.
CONSEQUENCES OF NOT PROVIDING YOUR INFORMATION
Failure to provide your personal information may mean that it is not possible for you to enrol in VET and/or to obtain a Victorian Government VET subsidy.
ACCESS, CORRECTION AND COMPLAINTS
You have the right to seek access to or correction of your own personal information. You may also complain if you believe your privacy has been breached.
For further information, please contact SHIC’s Privacy Officer in the first instance by writing to info@shic.vic.edu.au
FURTHER INFORMATION
For further information about the way the Department collects and handles personal information, including access, correction and complaints, go to http://www.education.vic.gov.au/Pages/privacypolicy.aspx
For further information about Unique Student Identifiers, including access, correction and complaints, go to http://www.usi.gov.au/Students/Pages/student-privacy.aspx